{"id":10,"date":"2023-03-01T14:52:38","date_gmt":"2023-03-01T19:52:38","guid":{"rendered":"https:\/\/www.ramapo.edu\/on-campus-employment\/?page_id=10"},"modified":"2026-07-21T09:14:17","modified_gmt":"2026-07-21T13:14:17","slug":"supervisor-responsibilities","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/on-campus-employment\/supervisor-responsibilities\/","title":{"rendered":"Supervisor Responsibilities"},"content":{"rendered":"

In accordance with state and federal regulations, all students must complete hiring paperwork with the Student Assistant Program office prior <\/strong>to working at Ramapo College. It is the responsibility of the supervisor to ensure that students complete this paperwork before <\/strong>their first day of work. Once paperwork is completed, supervisors will receive an email from SAP to indicate a student\u2019s clearance to work. This policy pertains to both new hires and rehires. Other responsibilities include:<\/p>\n

Hiring<\/h2>\n
    \n
  • It is the responsibility of the supervisor to ensure that all students complete paperwork before<\/strong> their first day of work.<\/li>\n
  • Supervisors will receive an email from the SAP office as soon as a student is cleared to start working.<\/li>\n
  • Under no circumstances may a student assistant begin working prior to this clearance.<\/li>\n
  • This policy pertains to both new hires and rehires.<\/li>\n<\/ul>\n

    Student Employee Time sheets<\/h2>\n
      \n
    • The student employee is responsible for entering time in their timesheet within the prescribed Web Time entry window for each pay period.<\/li>\n
    • If the student employee fails to enter time, they are subject to termination by their supervisor and they forfeit their ability to participate in the Student Assistant Program.<\/li>\n
    • If the student employee fails to enter time and the supervisor permits the student worker to continue to work, the supervisor will be held accountable.<\/li>\n<\/ul>\n

      Time sheet Approvals<\/h2>\n
        \n
      • It is the supervisor\u2019s (or proxy\u2019s) responsibility to ensure students complete timesheets within the prescribed Web Time entry window for each pay period.<\/li>\n
      • Supervisors must review web time for accuracy and approve time sheets according to the Student Bi-Weekly Payroll Calendar.<\/li>\n
      • All supervisors must assign a proxy in the event the primary supervisor is unable to approve timesheets.<\/li>\n<\/ul>\n

        \u00a0Budget Monitoring<\/h2>\n
          \n
        • The Budget office will manage budget allocations for student aide positions.<\/li>\n
        • Supervisors must monitor spending to ensure budget allocations are not exceeded.<\/li>\n
        • Biweekly reports with budget expenditures are sent to supervisors to facilitate budget monitoring.<\/li>\n
        • The supervisor is responsible and accountable for managing their budget.<\/li>\n<\/ul>\n
          \"Ramapo\"<\/div>\n

          Supervisor Conduct Policy<\/h2>\n

          Supervisors are expected to uphold the highest ethical and professional standards of conduct and performance when supervising student assistants, per Human Resources policies.<\/p>\n","protected":false},"excerpt":{"rendered":"

          In accordance with state and federal regulations, all students must complete hiring paperwork with the Student Assistant Program office prior to working at Ramapo College. It is the responsibility of the supervisor to ensure that students complete this paperwork before their first day of work. 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